Roles and Permissions Overview

Vitalacy provides different user roles to ensure that each individual has the right level of access for their responsibilities. Below is a breakdown of the available roles and the permissions included with each.

Facility Admin

The Facility Admin role offers full access and control over system features. This role is typically assigned to department heads or leadership responsible for managing user access and facility-wide performance.

Permissions include:

• Role & User Management – Add, remove, and edit user roles.

• Access Management – Control access to specific dashboards and reports.

• Performance Dashboards – View comprehensive performance metrics for the entire facility.

• Dispensers Overview – Monitor dispenser health and usage data.

• User Overview – Access and analyze user performance details.

• Compliance & Hand Wash Data – Track compliance scores and detailed hand hygiene activity.

• Dispenser Activity Reports – Review dispenser-level activity logs.

• Staff Rounding – Monitor staff rounding activities and completion rates.

• Contact Tracing (Beta) – Access beta features for staff contact tracing.

• SmartSensor Usage Reports – Review utilization data for sensors.

• User Accounts Management – Create, edit, or deactivate user accounts.

• SmartBadge Management (Beta) – Manage SmartBadge assignments and functionality.

• User Permission Templates – Apply preset permission templates to streamline user setup.

• Organization Management – Configure settings for the entire facility.

• Group Management – Manage and organize users into groups or units.

   

Admin

The Admin role is designed for managers or leads who need access to performance data and compliance metrics but do not require full system configuration control.

Permissions include:

• Role & User Overview – View user roles and basic details.

• User Performance Dashboard – Access performance data for staff under their scope.

• Compliance & Hand Wash Reports – Track compliance trends and hand hygiene events.

• Dispenser Activity Monitoring – Review dispenser activity summaries.

• Staff Rounding – View rounding completion reports.

• Contact Tracing (Beta) – Access beta contact tracing tools.

• SmartSensor Usage Reports – Monitor usage across assigned units.

• User Accounts – View and update user information (limited compared to Facility Admin).

   

Individual User

The Individual User role is intended for staff members who need visibility into their own performance only.

Permissions include:

• Personal User Overview Page – View your own compliance score and activity.

   

Pro Tip: We can set up custom permission templates tailored to your facility’s needs. For example, if you’d like your unit managers to have access to the SmartBadge Management tool, we can make that happen.

Need Assistance?
If you need help adjusting user roles or permissions, contact your Facility Admin or reach out to help@vitalacy.com.